Executive Assistant

Our client, specializing in offering strategic financial consulting services to mission-driven social enterprises and non-profits, is looking for an organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Founders and top-level executives.

Location:

Fully-Remote (Work from Home), 9 AM - 5 PM PST

Role Overview

As an Executive Assistant, you’ll play an essential role in supporting the founders in both personal and professional projects and tasks. You will also support the operations and marketing team’s day-to-day activities and help the business run smoothly. This position offers an exciting opportunity to contribute to different areas of the business while developing and honing organizational skills.

Key Responsibilities

• Admin and Logistics Support: Provide executive support to founders and high-level executives in the form of personal and professional task management, calendar coordination, logistics support, and general administrative assistance.
• Proposal and Contract Creation: Assist with the creation and management of proposals and contracts, ensuring timely and accurate preparation.
• Calendar Management: Organize and manage executive schedules, and appointments to ensure smooth operations.
• SOPs and Documentation: Develop and maintain Standard Operating Procedures (SOPs) and document business processes to maintain consistency across the team.
• Proactive Support: Anticipate the needs of the executives and take on tasks proactively to ensure everything is running efficiently.
• Collaboration with Teams: Assist in various areas of the business as needed, providing support for both ongoing operations and special projects.
  
  

Secondary Responsibilities

• Minimal Bookkeeping: Handle basic bookkeeping tasks such as invoice creation and liaising with the accounting team for financial tracking.
  
  

Qualifications

• Experience: 2+ years of experience in an Executive Assistant or Operations role, or similar administrative support capacity.
• Skills: Strong organizational skills and high EQ, with the ability to manage multiple priorities effectively.
• Technical Proficiency: Experience with tools such as Monday.com and DocuSign is highly preferred. Basic understanding of bookkeeping in Quickbooks Online is a plus.
• Communication Skills: Fluency in English (written and verbal) required; Spanish is a plus.
• Problem-Solving: A proactive mindset with the ability to identify areas for improvement and take ownership of tasks.
  
  

What Success Looks Like

• Seamless Operations: Smooth day-to-day operations with minimal disruptions due to your organizational support.
• Timely and Accurate Deliverables: All proposals, contracts, and documents are completed accurately and on time.
• Executive Satisfaction: Founders and executives have full confidence in your ability to manage their calendars and day-to-day operations efficiently.
• Proactive Engagement: You are consistently anticipating the needs of the team and contributing to various business initiatives.
  
  

Opportunity

This role provides a fantastic opportunity to grow within a fast-paced and supportive environment. You will be working directly with top-level executives and helping a mission-oriented company thrive as they scale. If you are passionate about supporting high-level operations and eager to contribute across various business areas, we encourage you to apply.

Application Process

To be considered for this role these steps need to be followed:

• Fill in the application form
• Record a video showcasing your skill sets