Senior Buyer/Contract Manager

• Prepare and maintain an up-to-date list of qualified contractors/suppliers/Orders/contracts with updated information in order to perform market studies w.r.t prices and performance; analyze and assess all possible answers from the market
• Participate in the validation of the contract's strategy through:
• -Arranging and attending regular Contracts & Procurement Meetings -
• -Pre-qualifying bidders -
• -Contributes and ensures criteria for evaluation are apt
• -Creation of commercial documents -
• Preparation and issuance of call for tender to contractors and suppliers from the qualified bidders list -
• Ensure the preparation and send out the invitations to bid to:
• - Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions.
• - Verify the Terms & Conditions (standard, general and financial)
• Participate in the establishment of the technical, contractual and commercial agreements of complex contracts
• Conduct the Terms & Conditions bid analysis and negotiation.
• Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the Lead or Head of Department.
• Participate in Recommendation to award (RTA) by evaluating all the offers received and submitting QCS to HOD for approval.
• Handle the approval from authorities, clarification of rights and obligation of signing parties and the signature process of formal documents.
• Ensures that the contracts are created in SAP to ensure effective use of tools and systems for optimum productivity.
• Ensure the handover of signed off contracts to the Contractor/Supplier.
• Assist the head of Department in the settlement of claims and lawsuits as and when it arises by proposing strategies and actions and participating to the negotiations.
• Monitor contractor’s performance, promoting and attending service quality meetings, claims, amendments and contract renewal discussions with contractor/Supplier and manage and maintain a network with internal or external Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.
  
  

Purchasing Activities

• Handles Purchases in the designated through PR assignment.
• Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost centres to which the purchases are being charged.
• Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, ensure the use of e-sourcing tools.
• Answer to tenderers requests for clarification.
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions.
• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company.
• Pay attention to the General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Organize and lead negotiations with suppliers associated with award and performance of POs.
• Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until complete reception and payment.
• Ensure rapid. accurate and correct validation of PO’s.
• Ensure reception of acknowledgement of receipt for POs from suppliers.
• Ensure Suppliers’ deliveries on time.
• Follow-up of goods receipt until affiliate’s central or other warehouses.
• Negotiate and solve all changes leading to amendment suppliers/contractors.
• Clarify discrepancies between material received and orders, if any with suppliers.
• Input all purchase data in SAP.
• Publishing regular MIS reports to all stakeholder as per the direction HOD
  
  

Qualifications

Bachelor’s degree in engineering. A master's degree in management (preferably Supply Chain/Materials management) will have an added advantage.

Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.

Min 15 years' experience in Contracts & Procurement function of Oil & Gas industry for Senior Buyer/Lead Buyer or Contracts Manager.

Demonstrable general knowledge and understanding of Technical, commercial, legal and insurance issues affecting the company in general.

Other Skills

Proven Integrity, Co-operation to the team and Flexible in approach

Adaptable to circumstances, patience,

Dedicated to profession, regularity, Hard & Teamwork

Good communication

Analytical skills and attention to detail.

Ability to work under pressure and meet deadlines.

Problem-solving abilities.

Commitment to continuous improvement and professional development.

Must have skills

• Engineering degree
• Deep technical and commercial tendering knowledge
• Knowledge of legal and insurance elements of contract management
• Contract administration skills
• Proven integrity and high ethical values
• Deep knowledge of contract laws
• Strong Negotiation skills
• Good communication skills
• Dedicated to profession, regularity, Hard & Teamwork
• Analytical skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Problem-solving abilities.
• Commitment to continuous improvement and professional development.
• Conflict resolution
• Customer service
• Regulatory Compliance