Office Manager – Interior Design Company

Job Title: Office Manager – Interior Design Company

Location: Ikoyi

Employment Type: Full-time

Job Summary: We are looking for a highly organized, proactive, and detail-oriented Office Manager to oversee the daily operations of our interior design studio. This role requires a multi-skilled professional who can manage office administration, procurement, inventory, basic finance, vendor relations, and team coordination — ensuring that both the creative and operational sides of the business run smoothly.

Key Responsibilities

Administrative & Office Management

• Oversee daily office operations, ensuring a clean, efficient, and well-stocked workspac
• Maintain office filing systems (digital and physical) for drawings, invoices, contracts, etc.
• Manage studio schedules, appointments, and calendars
• Coordinate communication between team members, clients, and external parties
  
  

Procurement & Vendor Coordination

• Source, negotiate, and purchase furniture, materials, finishes, and décor items as per design team specs
• Build and maintain relationships with suppliers, artisans, and contractors
• Track order deliveries, ensure quality control, and manage returns or replacements
• Monitor vendor performance and keep updated contact and pricing databases
  
  

Inventory & Logistics

• Manage and track inventory of materials, samples, furnishings, and office supplies
• Maintain a physical or digital inventory log and generate regular stock report.
• Coordinate deliveries to project sites and client locations
• Ensure safe and organized storage of products and samples
  
  

Finance & Bookkeeping

• Prepare basic financial reports (expenses, petty cash, budget tracking)
• Support invoice preparation, billing clients, and follow-up on payments
• Liaise with the finance/accounting team on payroll, tax submissions, and reconciliations
• Monitor operational expenses and report variances against the budget
  
  

HR & Team Coordination

• Support onboarding and orientation of new staff
• Help enforce studio policies and culture
• Maintain employee records, contracts, and leave calendars
  
  

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or related field
• 3+ years of experience in office management, preferably in a design, architecture, or creative studio environment
• Strong organizational and multitasking abilities
• Knowledge of procurement and vendor management processes
• Working knowledge of accounting software (e.g., QuickBooks, Xero) and MS Office Suite
• Excellent communication, negotiation, and problem-solving skills
• Familiarity with design-related products (furniture, fabric, finishes) is a strong advantage