Technical Assistant/Chief of Staff to CEO

Are you smart, entrepreneurial, and obsessed with execution?

Can you juggle strategy, structure, and stakeholders while managing high-stakes projects with grace and grit? If yes, we’d love to meet you.

We’re looking for a high-performing Project Manager/Business Analyst who will function as Technical Assistant and Chief of Staff to the CEO of IFS Group — a diversified mid-sized services group operating across industrial cleaning, facility management, trading, healthcare, real estate, telecoms consulting, and more. This is not a traditional admin role. It’s a business-critical position for someone with the poise of a diplomat, the mind of a consultant, and the hustle of an operator.

Summary of Responsibilities

• Strong research, analytical, and presentation skills.
• High level of discretion and professionalism.
• Serve as a trusted advisor and force multiplier for the CEO
• Lead special projects, drive operational priorities, and manage executive reporting
• Own calendar, meetings, board decks, memos, presentations, and follow-ups
• Coordinate across business units to ensure execution and alignment
• Represent the CEO when needed in internal and external engagements
• Act as the engine room of the CEO’s office – with confidentiality and precision

Key Result Areas

Executive Support & Office of the CEO

• Act as support to the CEO on strategic, operational, and personal matters
• Proactively manage the CEO’s calendar, priorities, and communications
• Prepare high-quality reports, board packs, presentations, and correspondence
• Track follow-ups, deadlines, and key outcomes from meetings and engagements
• Coordinate high-level internal and external meetings, events, and stakeholder engagements

Chief of Staff / Project Management

• Drive execution of strategic initiatives and key projects across business units
• Monitor, analyze, and report on business performance metrics and operational KPIs
• Lead special assignments as directed by the CEO, including M&A support, partnerships, and new ventures
• Serve as liaison between the CEO and other executives, ensuring alignment and execution
• Design and implement tools for tracking goals, project deliverables, and executive decisions

Strategic Communications & External Relations

• Represent the CEO in meetings and high-stakes interactions when necessary
• Coordinate communication with investors, board members, and key clients
• Oversee brand-sensitive communications, including CEO memos, speeches, and social media presence

Person Specifications

• Has 5+ years supporting senior executives or leading strategic operations
• Thrives in fast-paced, entrepreneurial environments
• Can prepare world-class presentations, reports, and briefings
• Is emotionally intelligent, confident, and highly organized
• Is tech-savvy (Microsoft Office, Google Workspace, project tools like Asana/Trello)
• Any discipline in the Built Environment (Architecture, Engineering, Facility Management etc), Consulting or Finance background, MBA, or multi-sector experience

What's in it for you?

• Work side-by-side with visionary leadership
• Get exposed to multiple industries and decision-making at the top
• Competitive salary, growth opportunities, and visibility across West Africa
• Play a key role in shaping the next phase of IFS Group’s success story