Contracts & Procurement Specialist (Fashion)

The Borough Lagos

Remote

The Contracts & Procurement (C&P) Specialist is responsible for supporting the development and execution of the Company’s contracting and procurement strategies to ensure value delivery within approved timelines and budgets. The role involves vendor sourcing, contract negotiation, procurement management, and performance monitoring to ensure efficient use of company resources and compliance with internal standards.

Key Responsibilities

Contract Strategy & Planning
Develop and implement contract strategies aligned with the Company’s business objectives
Conduct contract screening and capability assessments to create a qualified bidder list
Ensure vendors are pre-qualified and meet all legal and operational requirements
Tender & Documentation Management
Prepare tender documents, including instructions to bidders, bid criteria, and proposal requirements
Draft contracts ensuring alignment with technical and commercial requirements
Ensure all tendering processes comply with company policies and procedures
Contracts Administration, Negotiation & Execution
Lead pre-award contract negotiations with vendors
Negotiate commercial terms such as pricing, payment schedules, warranties, and risk allocation
Coordinate contract kick-off and ensure timely execution
Monitor contract progress and ensure adherence to agreed timelines
Maintain accurate documentation, records, and correspondence for all contracts
Provide support to project owners on contractual matters and dispute resolution
Vendor & Performance Management
Collaborate with internal teams to prepare accurate and timely proposals
Develop and implement vendor performance evaluation systems
Monitor vendor performance including delivery timelines, quality, and compliance
Procurement & Sourcing
Execute sourcing strategies including supplier selection, due diligence, and risk assessment
Evaluate supplier bids, quotations, and proposals based on approved criteria
Conduct price comparisons and recommend cost-effective vendors
Order & Inventory Management
Ensure purchase orders align with budgets and agreed terms
Verify quality of goods and resolve discrepancies between invoices and orders
Monitor inventory trends and ensure availability of critical materials
Maintain accurate procurement records and reports
Cost Control & Optimization
Identify cost-saving opportunities in procurement activities
Evaluate supplier offerings to ensure best value for money
Liaise with vendors to ensure timely delivery and resolve cost or schedule issues
Additional Responsibilities
Perform other related duties as assigned to support business objectives

Requirements & Qualifications

Bachelor’s Degree, HND, or equivalent in a relevant field
Minimum of 7 years’ experience in contracts and procurement
Professional certification such as Chartered Institute of Procurement & Supply (CIPS) is an added advantage
Strong negotiation, analytical, and vendor management skills
Good understanding of procurement processes, contract law basics, and supply chain management
Excellent communication and stakeholder management skills
Proficiency in Microsoft Office and procurement systems/tools