Finance Coordinator

Ipas

The Finance Coordinator exists to support accurate, compliant, and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership. The role contributes to organizational effectiveness by ensuring high‑quality transaction processing, budget tracking, and financial documentation, enabling Finance Advisors and Managers to make sound financial decisions and meet donor requirements.

Primary Responsibilities

1. Program Financial Processing & Documentation

Process, record, and maintain accurate financial transactions for program activities, grants, and sub-awards in line with organizational standards.
Ensure all financial documentation is complete, properly filed, and audit-ready at all times.
Conduct timely reconciliations and maintain reliable financial records within the ERP system.

2. Budget Tracking & Expenditure Monitoring

Monitor project budgets and track expenditures against approved plans.
Identify, analyze, and document budget variances, and support timely escalation where required.
Ensure expenditure data is accurately compiled and submitted within agreed timelines.
Support early identification and reporting of potential overspends or budget risks.

3. Donor & Program Reporting Support

Provide accurate and timely financial inputs for donor and internal program reports.
Ensure all supporting documentation is well-organized, accessible, and aligned with reporting requirements.
Maintain high standards of accuracy and consistency in all financial reporting outputs.

4. Sub‑award & Partner Support

Support financial review processes for sub-awardees and partners to ensure compliance and accuracy.
Verify completeness and correctness of partner financial documentation prior to submission or processing.
Facilitate timely processing of partner-related financial transactions and escalate issues as required.

5. Compliance, Controls & Audit Readiness

Ensure adherence to financial policies, procedures, and donor requirements.
Support maintenance of strong internal controls and promote compliance across all assigned tasks.
Prepare statutory and financial documentation accurately and within required timelines.
Promptly identify and escalate any compliance or control issues to ensure timely resolution.

Performs any other assigned tasks.

SUCCESS MEASURES

Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. Performance in this role will be demonstrated through :

High accuracy and reliability of program finance data
Timely processing of program and grant transactions
Strong compliance and audit readiness
Trust and reliability with program and finance teams

Minimum Requirements

Bachelor’s degree in Finance, Accounting, Business, or related field
2–4 years’ experience in finance, grants, or project accounting support
Experience working in donor‑funded or multi‑project environments preferred
Basic knowledge of budgeting, reporting, and financial controls

Skills & Professional Capabilities

Financial data accuracy and attention to detail
ERP or accounting systems proficiency
Basic budget tracking and reconciliation
Strong organization and time management
Clear written and verbal communication

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.