On Site Coordinator

Job Title: Contract Site Admin

Location: Hybrid

Contract Type: Call out / Fixed-Term Contract

Role Overview

We are currently seeking to hire a Site Admin who can operate on flexible, call-out terms on an ongoing basis.

Contract Details:

• This is a fixed-term, call-out position.
• The initial contract starts at a duration of 3 months.
• The contract is renewable based on project duration and individual performance.
• Engagement will be on an as-needed (call-out) basis, depending on project requirements.

Responsibilities

• Provide administrative and clerical support to the project site team.
• Manage site documentation including timesheets, attendance, permits, and reports.
• Handle logistics coordination for site needs (materials delivery, staff support, etc.).
• Assist in preparing site progress reports and correspondence.
• Maintain organized filing systems (physical and electronic).
• Support project managers with scheduling and daily operations.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 5- 7 years’ experience in site administration or office management.
• Relevant Experience in Fit-Out & Design
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Success Metrics

• 100% accuracy in documentation, records, and reports.
• On-time preparation and submission of daily/weekly site reports.
• Efficient handling of site logistics with minimal delays.
• High satisfaction rating from project team regarding administrative support.