Executive Assistant
Choice Talents LTD
Employment Type: Full-time
Responsibilities
Provide comprehensive secretarial support and assistance to the MD in the discharge of his/her duties.
Proactively prioritize, plan and schedule MD’s busy schedule, and electronic diary, assessing the priority of appointments and reallocation as necessary.
Manage MD’s travel log and travel arrangements including visas/accommodation.
Manage relationships with both internal and external customers, teams, partners etc.
Manage arrangements for management meetings, taking minutes and typing minutes of the meeting.
Send reminders to all stakeholders on pending tasks/projects.
Process MD’s correspondences, manage office systems including data management and filling.
Screen calls, inquiries and requests; filter email and ensure they are attended to as per urgency/priority.
Organize food/refreshments to business lunches/visitors.
Reconcile monthly expenses.
Organize appointments for the MD including personal/medical/dental/business appointments.
Qualifications
Bachelor's Degree
2 - 5 years experience as a Personal Assistant
Knowledge of office management systems and procedures
Outstanding organizational and time management skills.
Ability to multitask and prioritize daily workload.
Excellent verbal and written communication skills.
Discretion and confidentiality.
Must be highly creative and innovative.
Must be highly intelligent and efficient.
Attention to detail and problem-solving skills.
Have a proactive attitude and zeal to learn.
Must possess excellent leadership and organisational skills.
Closing Date
30th November, 2023.
How to Apply
Interested and qualified candidates should send their application via https://forms.gle/7vbFZUuj7MVEAHTw8