MarCom & Events Associate
Endeavor Ukraine
Remote
MarCom & Events . Saudi Arabia
About Endeavor
We are the network formed by entrepreneurs leading the fastest-growing scale-ups in the world, and the greatest examples for the country. We believe that the leaders behind scale-ups are the ones who transform industries and drive economies. And so they can continue generating even more impact, we support their growth:
- Generating decisive connections through our global network. We are matchmaking specialists, connecting the right people in a neutral and secure environment for exchange.
- Investing in businesses with high growth potential. We boost the impact of scale-ups across diverse markets, through our co-investment funds.
With every achievement, the benchmark for success shifts and opens space for new conquests. Thus, we inspire the next generations.
About The Area
The MarComm & Events area is the operational engine of Endeavor Saudi's experiences, from intimate entrepreneur roundtables to large-scale summits like Riyadh Forward that bring together 400+ global founders, investors, and ecosystem leaders. The team ensures that entrepreneurs, mentors, investors, and partners have high-value experiences throughout the year, through events, connections, and initiatives that strengthen the sense of belonging and generate decisive exchanges among network members.
Who joins now arrives at a moment of evolution: the community is already connected and a reference, and the area is redefining the standards of how high-level experiences should be operated for a new era. New playbooks are being written, formats are being refined, and whoever occupies this role has real ownership over the events that guide the community strategy for the highest-impact entrepreneurs in Saudi Arabia.
Key Responsibilities
The person responsible for the end-to-end operation of Endeavor Saudi community events will:
- Support the planning and execution of Endeavor Saudi's full event calendar; including global events, entrepreneur retreats, ecosystem events, networking dinners, workshops, and gatherings.
- Conduct venue research, site visits, and selection, evaluating locations based on objectives, capacity, accessibility, aesthetics, and budget while adhering to high strategic standards.
- Manage event actual vs. budgets with manager oversight, tracking expenses, processing invoices, and ensuring cost-effective delivery.
- Establish event pages and registration systems.
- Develop detailed event run-of-shows, timelines, and checklists ensuring all logistical elements are coordinated and executed on schedule.
- Source, evaluate, and manage relationships with event vendors including venues, caterers, AV technicians, decorators, photographers, and logistics providers.
- Negotiate contracts and pricing to secure optimal value while maintaining quality standards.
- Build and maintain a preferred vendor database with performance ratings for future reference.
- Serve as the on-ground operations lead during events, managing setup, supervising vendor teams, coordinating staff, and troubleshooting issues in real time.
- Oversee guest registration, hospitality, and experience flow, ensuring attendees have a seamless, memorable experience from arrival to departure.
- Coordinate with the communications team for live coverage, photography, and content capture during events.
- Contribute to the creative vision for events, proposing themes, décor concepts, and experiential elements that align with Endeavor's brand.
- Select and curate aesthetic elements (florals, lighting, table settings, signage) that elevate the guest experience.
- Conduct post-event evaluations including attendee feedback, budget reconciliation, and performance analysis.
- Prepare event reports documenting outcomes, learnings, and recommendations for future improvements.
- Log and capture all data related to each event on Salesforce.
- Coordinate logistics pre, during, and post-event, in partnership with Account Managers and cross-functional teams.
WHAT YOU NEED TO HAVE
- 0–2 years of relevant experience in event coordination, hospitality, or related fields (internships, volunteer roles, university event planning, or hospitality experience count).
- Solid understanding of event planning fundamentals — logistics, timelines, vendor coordination, and on-site management.
- Experience or strong aptitude for sourcing vendors, negotiating terms, and managing supplier relationships.
- Strong eye for visual composition, ambiance, and experience design; ability to curate environments that impress and inspire.
- Comfortable directing external teams and managing guest flow; remains calm and effective under pressure.
- Basic proficiency in project management tools, spreadsheets, and Notion (or similar).
- Experience and curiosity in using AI tools such as ChatGPT, Claude, and Gemini for daily tasks and automations.
- Capacity to learn from each cycle and transform learning into process: whoever occupies this role improves the standard with every edition, not just repeats what worked.
- Capacity to communicate with different audiences: a large part of the work depends on other areas, and ensuring everyone is aligned and on time is a skill, not a task. Ability to communicate with diverse external stakeholder profiles.
- Capacity for risk analysis: anticipating what can go wrong, exercising caution, and resolving in advance.
- Genuine enthusiasm for creating experiences; energized by the energy of live events.
- Takes full responsibility for assigned events and deliverables; follows through on every commitment.
- Experience with events where the quality standard is non-negotiable, where details make the difference.
- Understanding and experience with communities, networks, or ecosystems, including digital, where understanding how what happens in-person feeds engagement between events.
- Intermediate or advanced English (the Endeavor network is global and some events include international presence).
- Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field.
Endeavor is a values-driven organization. We are looking for someone who embodies...
- Entrepreneur First: Someone who passionately believes in the power of high-impact entrepreneurs to change the world for the better. You care about our mission.
- Go Big: Someone whose curiosity drives them to dream (and execute!) big. You are someone who takes initiative and rolls up their sleeves to take our office to the next level.
- Network of Trust: Someone who naturally builds trust with different profiles of people, from service providers to cutting-edge startups to CEOs of established companies.
- Pay It Forward: Someone with a service-oriented attitude, who asks 'What can I do?' before asking 'What do I get?'
- One Endeavor: Someone who thrives working with colleagues in more than 30 countries around the world. You are collaborative and build bridges.
- Always Agile: Someone who understands that it is the planning — and not the plan — that matters, and is not demotivated by route changes or evolutions.
- Structured growth path: 2–3 year merit-based progression to Sr. Associate with formal mentorship, stretch assignments, and competency-based assessment.
- Direct exposure to Saudi Arabia's most dynamic entrepreneurial ecosystem — working with Endeavor Entrepreneurs, mentors, investors, and global partners.
- Access to Endeavor's global network and learning resources.
- Professional development support aligned with Saudi Vision 2030 talent development objectives.