Project Coordinator

The Role

This is a new role at HFN Group. The Project Coordinator owns all digital

infrastructure underpinning a project: tracking systems, reporting systems, QC inspection tracking, project program, document register, etc. This person is the connective tissue between site activity and founder-level decision-making. They report day-to-day matters to the Construction PM and project progress and escalation flags to the CEO.

CORE RESPONSIBILITIES

1. Systems Ownership

• Own and maintain all HFN project reporting and tracking systems

• Ensure all entries are current within 24 hours of site activity

• Propose and implement system improvements proactively

2. Reporting & Controls

• Produce weekly reports

• Maintain live programme compliance dashboard: planned vs actual milestones

• Maintain Drawing and Submittal registers

• Track all NCRs, RFIs, and action items across contractors with hard due dates

• Manage document control: drawings register, specification versions, shop drawing approvals log

3. Meeting & Communication Support

• Prepare agenda and templates for weekly site meetings

• Distribute minutes within 24 hours; maintain live action log

• Maintain WhatsApp/communication protocol for contractor groups

• Prepare monthly project status summary for Founder review

4. QC & Inspection Coordination

• Schedule and log all inspections per HFN Schedule

• Ensure inspection sign-offs from design team are captured and filed

• Maintain defect tracker: open vs closed, responsible party, and resolution deadline

• Coordinate material approval submittals between contractors and design team

NON-NEGOTIABLE REQUIREMENTS

• Proficient in Project management and reporting systems: Notion, Monday.com

• 4+ years' experience in project coordination, project management, or construction

administration role

• Highly organized with strong written communication; produces clear, structured documents

without prompting

• Responsive and proactive: does not wait to be chased; anticipates what is needed before being

asked

• Degree in Project Management, Architecture, Engineering, Estate Management, or a related field

• Lagos-based or willing to relocate immediately

PREFERRED (NOT ESSENTIAL)

• Exposure to construction projects, property development, or real estate

• Familiarity with MEP systems, construction drawings, or site inspection processes

COMPENSATION & TERMS

Monthly Salary: NGN 500,000 - 800,000 Net