Construction Project Coordinator - Museum Expansion
Virginia Museum of Fine Arts
Remote
We're open 365 days a year. General admission is always free.
Some galleries are temporarily closed due to our expansion and renovation project.
We're open 365 days a year. General admission is always free.
Some galleries are temporarily closed due to our expansion and renovation project.
We're open 365 days a year. General admission is always free.
Full time
Learn more and apply to this position at Virginia Jobs
Post closes on Thursday, October 15, 2026 at 11:55 PM EST.
About The Virginia Museum Of Fine Arts (VMFA)
The Virginia Museum of Fine Arts (VMFA) is embarking on a major campus expansion that includes new construction, significant renovations, enabling projects, and campus-wide infrastructure upgrades. We are seeking a highly organized and proactive Construction Project Coordinator to support the planning, administration, communication, and operational continuity of these critical capital projects.
Anticipated start date is January 10, 2027.
Hiring Range: $64,000 - $74,000
Position Overview
The Construction Project Coordinator provides essential coordination and administrative support across all phases of construction. This role serves as a key liaison between contractors, consultants, museum departments, and stakeholders while helping maintain project schedules, documentation, procurement processes, and communication workflows in an active, public-facing museum environment.
Key Responsibilities
Project Coordination and Administrative Support
- Coordinate construction and renovation activities from planning through closeout.
- Support and organize OAC meetings, contractor tours, weekly project check-ins, and executive updates.
- Maintain project calendars, prepare agendas, distribute materials, and manage detailed project documentation.
- Review contractor/consultant meeting minutes and ensure follow-up actions are completed.
- Serve as a primary point of contact for construction-related communication.
- Coordinate announcements related to construction impacts such as closures, detours, space access changes, and operational disruptions.
- Support neighborhood outreach and engagement related to construction activities.
- Distribute weekly project dashboards, updates, and construction notices.
- Maintain accurate project files, procurement documentation, as‑built drawings, and construction archives.
- Support compliance with Commonwealth procurement and reporting standards.
- Assist with reconciliation of procurement card purchases and audit preparation.
- Track project expenditures, invoice progression, and budget alignment across expansion initiatives.
- Support monthly audits and financial reporting.
- Coordinate travel-related needs including reservations, itineraries, and reimbursement documentation.
- Process invoices, payment requests, and change orders through VMFA Foundation and eVA.
- Support procurement activities for major capital projects and smaller contractor service requests.
- Prior experience in construction project coordination, capital project administration, or high‑level administrative support.
- Understanding of construction workflows and ability to work in a fast‑paced, evolving environment.
- Ability to manage multiple priorities, maintain confidentiality, and support nonstandard hours when needed.
- Ability to collaborate effectively with Facilities, Security, Visitor Services, Curatorial, Exhibitions, and other stakeholders.
- Flexibility to support evening or weekend coordination needs during critical construction phases.
- Experience supporting construction or capital project coordination in a complex environment.
- Strong organizational skills and the ability to manage multiple competing priorities.
- Ability to work independently and take initiative while maintaining confidentiality.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office, including PowerPoint.
- Experience coordinating construction activity in occupied public facilities or campus environments.
- Experience supporting enabling work such as infrastructure upgrades, temporary facilities, and phased construction logistics.
- Familiarity with museum operations, security protocols, or public‑facing institution workflows.
- Experience working with tools such as Procore, Bluebeam, or other construction management platforms.
- Experience with residential construction settings, including coordination of subcontractors, communication with residents, or navigating occupied residential environments.
- Construction, procurement, and project management certifications are not required but are welcome. Examples: NCCER Construction Project Management, OSHA 10‑hour or 30‑hour Construction Outreach Training, Virginia Contracting
Experience a world-class art museum with hometown hospitality. The Virginia Museum of Fine Arts houses a remarkable permanent collection of more than 50,000 works of art from almost every major world culture.
We’re open 365 days a year and general admission is always free.